Library Administrative Services Supervisor

Career Development Center Part Time

Company Name: City of Pittsfield
Location: Pittsfield, MA

Berkshire Athenaeum, Pittsfield’s Public Library, is seeking to fill the position of Administrative Services Supervisor. This individual will assist the Library Director in meeting library goals by performing certain specific functions, primarily managing all office functions, including the preparation and analysis of financial, personnel, and other administrative records. This position requires planning, decision-making and problem solving abilities involving interpretation of library policy and the exercise of independent judgment. This individual performs necessary secretarial and clerical duties in support of the library’s administration. The Supervisor of Administrative Services has access to all library management information functions, including those related to personnel and disciplinary matters. Discretion is required.

Monday thru Friday, 8:00am – 4:00pm
35 Hours per week
Salary range $17.49 – $26.31 per hour

Responsibilities:

  • Serves as the financial and personnel analyst preparing and reviewing finance, personnel and other administrative records maintained for the library. Recommends to the Director appropriate actions when necessary
  • Manages the Library’s accounts payable and accounts receivable, including processing gift donations
  • Utilizes sophisticated computer software to manage information, including the Microsoft Office Suite, QuickBooks, and MUNIS
  • Manages administrative office functions including but not limited to handling incoming telephone calls, managing the reservations of the Library’s meeting spaces, maintaining supply inventory, photocopying, filing, and recordkeeping
  • Prepares monthly and yearly statistical reports
  • Supervises custodians and volunteers
  • Uses the department’s office and/or computer equipment and resources, routinely offers training in its use, and conducts basic diagnostic and maintenance procedures.
  • Regularly attends professional development training(s) and any other trainings as required by the Director
  • Performs other duties as assigned, including clerical and shelving tasks as required, and any other specific tasks assigned by the Director.

 

Qualifications:

  • Associates degree in accounting; or three years of related experience and/or training; or equivalent combination of education and experience. Bachelor degree is preferred
  • Must have and maintain knowledge in current trends in field of expertise (e.g., accounting, bookkeeping, office record keeping)
  • Demonstrates high-level analytical skills with financial data, and ability to effectively utilize a wide variety of computer software (e.g., Microsoft Office Suite, Google Apps, QuickBooks, MUNIS)
  • Requires skill in personal time management and must be able to work independently and be self-motivated
  • Demonstrates patience and skill in dealing with the general public, as well as other employees of the Athenaeum and City of Pittsfield

 

To apply, if interested, please visit this link

Deadline to Apply: Friday, August 26, 2016