Agency Name: Dept. of Housing and Community   Development
Official Title: Program Coordinator III
Functional Title: Data Specialist – State Rental   Assistance
Occupational Group: Office & Program Admin
Full-Time or Part-Time: Full-Time
Salary Range: $53,333.80 to $77,321.66 Annually
Bargaining Unit: 06
Shift: Day
Confidential: No
Number Of Vacancies: 1
City/Town: Boston
Application Deadline: 01-31-2013
Posting ID: J33832-EXT-RES

 


Duties:

GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES

This position will provide technical assistance to contractors for data management and reporting. The position will work primarily with the TRACKER and ASIST (All Services Integrated System Tracker), the state’s systems for managing housing and homelessness data. He/She will provide all technical assistance to contractors relating to ASIST and will be responsible for building new programs, adding new users, updating manuals and coordinating training opportunities for staff. In addition to working with the state rental voucher programs the specialist will need to coordinate with Homeless Management Information Systems (HMIS) staff in the Division of Housing Stabilization to compile reports and assist in analysis for all programs targeted towards homeless families and individuals. This position will create and compile reports for stakeholders including Administration and Finance, the Governor’s Office, Legislature and advocates, as well as, internal reports necessary to monitor the program and fiscal compliance. Finally, he/she may also be responsible for research and evaluation.

 

DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES

1. Provides all technical assistance to contractors for data management and reporting with TRACKER software and ASIST. Provide on-site and off-site training to contractors.
2. Creates internal reports to monitor state homelessness and rental assistance programs.
3. Creates and compiles reports for stakeholders.
4. Works with contractors and staff to assess and improve data quality. Evaluates results to ensure accuracy, validity and reliability of data.
5. Coordinates with HMIS and Evaluation staff in the Division of Housing Stabilization to compile reports and analysis for all programs targeted towards homeless families and individuals.

6. Other duties as assigned.

 

Qualifications:

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor’s degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.*

II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.*

III. A Bachelor’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: No substitutions will be permitted for the required (B) experience.

SPECIAL REQUIREMENTS: Based on assignment, possession of a current and valid Massachusetts Class D Motor Vehicle Operator’s license may be required.

 

Preferred Qualifications:

QUALIFICATIONS REQUIRED AT HIRE (List knowledge, skills, abilities)

 

1. Knowledge of the methods used in the preparation of charts, graphs and tables.
2. Knowledge of the methods of general report writing.
3. Ability to analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations.
4. Ability to gather information by examining records and documents and by questioning individuals.
5. Ability to assemble items of information in accordance with established procedures.
6. Ability to determine proper format and procedure for assembling items of information.
7. Ability to maintain accurate records.
8. Ability to prepare and use charts, graphs and tables
9. Ability to prepare general reports.
10. Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.
11. Ability to follow written and oral instructions
12. Ability to give written and oral instructions in a precise, understandable manner.
13. Excellent written and oral communication skills.
14. Ability to establish rapport with others.
15. Ability to establish and maintain harmonious working relationships with others.
16. Ability to deal tactfully with others.
17. Ability to adjust to varying or changing situations to meet emergency or changing program requirements.
18. Ability to exercise sound judgment.
19. Ability to exercise discretion in handling confidential information.

PREFERRED QUALIFICATIONS

1. Proficiency in using Microsoft Word and Excel to produce documents and reports.
2. Proficiency in using Microsoft Access.
3. Experience with Efforts to Outcomes or equivalent Homeless Management Information Systems and/or case management software.
4. Proficiency or knowledge of ArcGIS or equivalent mapping and special analysis software
5. Proficiency or knowledge of statistical software program(s)
6. Relevant position experience in homelessness prevention and/or rapid rehousing programs (local, state, federal – including American Recovery and Reinvestment Act Homelessness Prevention and Rapid Re-housing Program and/or rental assistance, supportive housing or transitional housing experience (local, state, federal)
7. Ability to provide guidance to diverse groups and elicit support and cooperation with assigned program design and redesign.
8. Ability to be flexible in order to respond to changing requirements and to be available to resolve programmatic and other issues as needed.

 

How To Apply:

Please mail two (2) cover letters and resumes by 01/31/2013 referencing J33832-EXT-RES to:

 

Department of Housing and Community Development

Human Resources Department

100 Cambridge Street, Suite 300

Boston, MA 02114-2524

 

Fax: (617) 573-1299

TTY: (617) 573-1140

 

Agency Web Address: http://www.mass.gov/dhcd/

 

Diversity Officer: Ms. Nancy DePaul, (617) 573-1100

 

Commonwealth of Massachusetts is an Equal Opportunity/Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.